HARINGEY WELCOME 

EXPENDITURE POLICY

This document details how Haringey Welcome funds can be spent: 

Underlying expenditure principle: All expenditure should be made with the intention of  supporting Haringey Welcome’s Aims, as defined in the Haringey Welcome Constitution. 

Funding type – Haringey Welcome has two types of funding: 

• Unrestricted funds (money donated by the public / not received from an external  funder) 
• Restricted funds (money received from a donor / for a specific purpose): 

Expenditure: 

Core costs: These can be paid by the Treasurer on production of a receipt by a Management  Committee member, without the need for agreement of the Management Committee. 

Example of such costs include: 

• Website hosting 
• Domain name fees 
• Podcast hosting 

All other expenditure: This should be pre-agreed by a majority decision in a Management  Committee meeting with at least 3 members present and expenditure pre-agreements  should be in the meeting minutes. Minutes should be specific about what has been agreed  i.e. avoid general terms like ‘admin costs’ or ‘campaigning costs’ – this needs to be broken  down, providing all the details as available at the time. If expenditure needs to happen  quickly, between Management Committee meetings, three Haringey Welcome Management  Committee members can jointly agree (by email) on the expenditure, but this must be documented in the next meeting minutes. Haringey Welcome expenditure should always  fulfil the underlying expenditure principle above. 

• Expenses which have not been pre-agreed will not be reimbursed 
• Suppliers who wish to be paid for goods / services provided to Haringey  Welcome should send an invoice to the Treasurer 
• Payments to / expenditure for the benefit of individual Haringey Welcome members  will not be reimbursed (unless that person is providing a pre-agreed professional  service which cannot be fulfilled voluntarily by others and which is in addition to  their usual volunteer work with Haringey Welcome). 
• Payments to non-Haringey Welcome members – Haringey Welcome members must  tell the Management Committee members if they know the person being paid e.g.  for a professional service (to avoid conflict of interest). 
• Only unrestricted funds can be used with no restrictions 
• Restricted funds must used in a way which complies with the funding restrictions  attached to them. 
• Payments to individual refugees / migrants are allowed only: 
• from unrestricted funds, and 
• to facilitate participation of such individuals in Haringey Welcome events or  campaigns – e.g. subsidising transport costs to an event, or a meal at an  event. 

Any other payments to individual refugees / migrants are generally prohibited as Haringey  Welcome is a campaign group and not a service provider. In extreme circumstances only,  such payments can be approved on an exceptional basis with the usual majority outlined  above, only at a Haringey Welcome Management committee meeting, with rationale and  background to such cases detailed in the meeting minutes, and always only from unrestricted  funds. 

Appendix 

Will be drafted to include terms and conditions of any restricted funding when necessary

Approved: September 2025

Review: September 2026